Change order email builder
Turn a scope change into a clear written record and a ready-to-send client email — with a photo shot-list to back it up. Undocumented extras are how contractors lose money; a dated, specific change order before you do the work is how you get paid for it. Free, no signup, runs entirely in your browser.
Change order record
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Client email draft
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Photo shot-list (document it)
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What a defensible change order includes
| Element | Why it matters |
|---|---|
| Date & CO number | Ties the change to a point in time and a sequence the client can track. |
| Specific scope | "Replace 40 sq ft of subfloor," not "extra floor work." Vague scope invites disputes. |
| Cause | Hidden condition, client request, or code issue — says why it was not in the original bid. |
| Cost & schedule | The two questions every client asks. Answer them up front. |
| Photos | Before/during shots of the condition turn "trust me" into proof. |
Tip: get written approval (even a "yes, go ahead" reply) before doing the work. A photo of the condition plus a timestamped message is far stronger than reconstructing it at invoice time.
Keep the proof attached to the job
Job Site Records keeps change-order photos, captions, and notes on the job timeline with timestamps, ready to export as a zip — free, offline, no account.
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